Jobsplus Permit Number: 158/2021
Entity: Festivals Malta
Position: Senior officer (Logistics)
Poisition Required: 1
Employment Type: Full Time - Indefinite Contract
Basic Salary: €22,635
Qualifications & Experience required.
Candidates must in possession of a recognized Bachelor’s Degree qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in Events Management , Logistics or a comparable professional qualification, plus one (1) year relevant work experience.
OR
Minimum of 6 years’ experience in events logistics, including experience in events technical operations. The equivalent of 2 years’ experience in dealing with procurement and preparation of contracts as per specifications requirements is required.
Job Description
Managing the entire festival programme while overseeing the execution and implementation of same.
Managing logistics, operations and all other requirements and ensuring that all is in place
Managing all events effectively while ensuring that all activities run smoothly
Managing a variety of tasks to deliver the festival to an excellent standard
Coordinating with government entities
Liaising with all stakeholders
Lead the execution of the programs from start to finish, driving collaboration with the stakeholders, pco’s, agencies and other partners while leveraging the right internal processes
Develop and manage clear procurement policies
Executing a development plan for each festival with artistic director
Preparing timelines for the technical requirements of the festival
Leading the technical team.
Ensuring all technical personnel are supported throughout the festival
Supporting and managing all technical staff in managing supplies and resources
Ensuring duties and areas of responsibility are appropriately delegated and monitored
Preparing budgets and updating regularly
Following environmental and sustainability policies
Liaising with agencies in the management and tenancy of the all venues
Managing the get in of temporary sites during the festival, ensuring appropriate premises, it, power and connectivity are in line with requirements
Operate it systems including the e-procurement portal (epps), used for management of calls for tenders and reporting of public procurement
Assisting in the detailed monitoring and enforcement of public procurement procedures and ensuring that all procurement documents are in line with the applicable procedural and technical requirements, whilst ensuring confidentiality of sensitive procurement information at all times and ensuring compliance in such proceedings.
Sit on the evaluation committees when necessary.
Attending during tender opening sessions when requested and other pertinent assignments in order to ensure that all the stipulated regulations are adhered to.
Managing the legal and practical health and safety requirements of the organisation, utilising professional advice where required
Ensuring that appropriate insurances are in place throughout the festival cycle
Ensuring that insurances are well maintained and reflect the needs of the organisation and that these offer adequate protection for the particular festival
In partnership with the director, arranging required staff training associated with fire safety, first aid and health and safety
Following any other ad hoc assignments in relation to festivals as may be directed and agreed with director festivals malta.
Working during weekends and public holidays including evenings as per the agency’s exigencies
He/she shall work under the supervision of director festivals and shall be the leader on projects assigned to him/her.
kindly apply by sending a CV on hr.fm@festivals.mt by 30/04/2021 noon.