Vacancy: Manager - Events

Updated: Sep 15

Jobsplus Permit Number: 485/2020

Entity: Festivals Malta

Position: Manager - Events

Position Required: 2 (two)

Employment Type: Full Time - Indefinite Contract

Basic Salary: €28,081

Qualifications and Experience Required:


  • Candidates must in possession of a recognized Masters qualification at MQF Level 7 (subject to a minimum of 60ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2008) in Business Management and/or Administration and/or Communications and/or relevant areas, plus one (1) year relevant work experience.


OR


  • Candidates must be in possession of a recognized Bachelor’s qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2008) in Business Management, and/ or Administration, and/or Communications and/or relevant areas plus three (3) years relevant work experience.


OR


  • Candidates must be in possession of a recognised qualification at MQF Level 5 (subject to a minimum of 60 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2003) in Musical Theatre or Events Management or a comparable professional qualification, plus (5) years relevant work experience


Job description:

  1. Managing the entire festival programme while overseeing the execution and implementation of same;

  2. Managing logistics, operations and all other requirements and ensuring that all is in place;

  3. Managing all events effectively while ensuring that all activities run smoothly;

  4. Managing a variety of tasks to deliver the festival to an excellent standard;

  5. Coordinating with government entities;

  6. Liaising with all stakeholders;

  7. Lead the execution of the programs from start to finish, driving collaboration with the stakeholders, PCO’s, agencies and other partners while leveraging the right internal processes;

  8. Develop and manage clear procurement policies;

  9. Supporting the director and the marketing in terms of brand management;

  10. Executing a development plan for each festival with artistic director;

  11. Preparing timelines for the production of the festival;

  12. Leading on the delivery of all administrative and support functions;

  13. Ensuring all teams are supported throughout the festival ;

  14. Supporting and managing all staff in managing supplies and resources;

  15. Ensuring duties and areas of responsibility are appropriately delegated and monitored;

  16. Managing of all operational and marketing budgets including analysis and reporting to the director;

  17. Preparing budgets and updating regularly;

  18. Following environmental and sustainability policies;

  19. Liaising with agencies in the management and tenancy of the all venues ;

  20. Ensuring that the premises' I.T., power and connectivity are in line with Festival requirements;

  21. Contributing to and drive the delivery of a ticketing I.T. strategy, in partnership with the box office and I.T. services supplier;

  22. Operate it systems including the e-procurement portal (e-PPS), used for management of calls for tenders and reporting of public procurement;

  23. Assisting in the detailed monitoring and enforcement of public procurement procedures and ensuring that all procurement documents are in line with the applicable procedural and technical requirements, whilst ensuring confidentiality of sensitive procurement information at all times and ensuring compliance in such proceedings;

  24. Sit on the evaluation committees when necessary;

  25. Attending tender opening sessions when requested and other pertinent assignments in order to ensure that all the stipulated regulations are adhered to;

  26. Evaluating the impact of marketing programs in achieving their stated objectives;

  27. Proposing and managing research projects to understand ways of developing the festival;

  28. Managing the legal and practical health and safety requirements of the organisation, utilising professional advice where required;

  29. Ensuring that appropriate insurances are in place throughout the festival cycle;

  30. Ensuring that insurances are well maintained and reflect the needs of the organisation and that these offer adequate protection for the particular festival;

  31. In partnership with the director, arranging required staff training associated with fire safety, first aid and health and safety;

  32. Exploring opportunities for growth and maximisation of sales in line with existing policies;

  33. Establishing sales targets for the festival and overseeing the delivery of initiatives to support and deliver these;

  34. Following any other ad hoc assignments in relation to festivals as may be directed and agreed with director of Festivals Malta;

  35. Working during weekends and public holidays including evenings as per the agency’s exigencies;

  36. He/she shall work under the supervision of director festivals and shall lead on the projects assigned to him/her.


Kindly apply by sending a CV on hr.fm@festivals.mt by Friday, 24/09/2020.

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