Vacancy – Senior Administration Officer (Finance) within Festivals Malta Agency

festivalsmalta
4 days ago
3 min read

Jobsplus Permit Number 752/2025

Festivals Malta Agency, under the responsibility of the Ministry for Culture, Lands, and Local Government, invites applications for the post of a Senior Administration Officer (Finance).

Applications are to be received by not later than Friday 5^th December 2025, at noon, by email to fm.hr@festivals.mt.

Job Description – Senior Administration Officer (Finance)

To assist in the administrative, finance, and office services as may be required by Festivals Malta.
Posting of invoices and payments.
Maintaining accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger.
Assisting in the preparation of claims from the Ministry
Ensuring compliance with procurement regulations and policies prior to preparing payments.
Ensuring compliance with accounting standards, financial legislation, and internal policies.
Providing administrative support to the finance department, including scheduling meetings, managing correspondence, maintaining office systems, and maintaining an updated filing system.
Providing clerical support as required to ensure a smooth operation of tasks, and performing general administrative duties such as photocopying, mailing and scanning.
Identifying and mitigating potential financial risks.
Supporting internal audit processes, including providing documentation.
Maintaining financial systems and software, ensuring data accuracy and integrity.
Assisting in the coordination of the collation of reports, returns or other documents that from time to time are necessary to satisfy requirements for reporting to management.
To advise the Executive Team on all matters that fall within the responsibilities of the position.
To maintain a database with accurate records with regards to contracts for services and procurement, and to set a notification system that advises the responsible Director about the expiry of contracts.
Responding to queries by answering or directing routine enquiries relating to payments or other financial matters
To assist in the compilation of replies to Parliamentary Questions when requested.
To draft reports as required.
Maintaining confidentiality by ensuring all financial data is handled sensitively and with utmost confidentiality
Such other duties as may be required from time to time.

Requirements:

‘A’ Level Certificate (MQF Level 4) in Accounts, and

- Strong organisational skills;

- Well-developed time management skills;

- Ability to work under pressure;

- Strong attention to detail.

Sejħa għal Senior Administration Officer (Finanzi) fl-Aġenzija Festivals Malta

Numru tal-Permess tal-Jobsplus 752/2025

L-Aġenzija Festivals Malta, taħt ir-responsabilità tal-Ministeru għall-Kultura, l-Artijiet u l-Gvern Lokali, tavża li qed tirċievi applikazzjonijiet minn individwi għax-xogħol ta’ Senior Administration Officer (Finanzi).

L-applikazzjonijiet se jintlaqgħu mill-Aġenzija sal-Ġimgħa, 5 ta’ Dicembru 2025, sa nofsinhar, permezz ta’ ittra elettronika lil fm.hr@festivals.mt.

Deskrizzjoni tax-xogħol – Senior Administration Officer (Finanzi)

T/Jassisti fis-servizzi amministrattivi, finanzjarji, u tal-uffiċċju kif jista' jkun meħtieġ minn Festivals Malta.
Jintbgħatu fatturi u ħlasijiet.
Żamma ta’ rekords finanzjarji preċiżi u aġġornati, inklużi kontijiet pagabbli, kontijiet riċevibbli, u reġistru ġenerali.
Assistenza fit-tħejjija ta’ talbiet mill-Ministeru.
L-iżgurar tal-osservanza tar-regolamenti tal-procurement qabel il-preparazzjoni tal-pagamenti.
L-iżgurar tal-osservanza tal-istandards tal-accounting, il-leġiżlazzjoni finanzjarja, u l-politiki interni.
L-għoti ta’ appoġġ amministrattiv lid-dipartiment tal-finanzi, inkluż l-iskedar ta’ laqgħat, il-ġestjoni tal-korrispondenza, u ż-żamma tas-sistemi tal-uffiċċju, u ż-żamma ta’ sistema aġġornata ta' filing.
L-għoti ta’ appoġġ klerikali kif meħtieġ biex jiġi żgurat ħidma bla xkiel u t-twettiq ta’ dmirijiet amministrattivi ġenerali bħall-photocopying u l-iskennjar.
L-identifikazzjoni u l-mitigazzjoni ta’ riskji finanzjarji potenzjali.
Appoġġ fuq il-proċessi tal-awditjar intern, inkluż l-għoti ta ’dokumentazzjoni.
Iż-żamma ta' sistemi u software finanzjarju, l-iżgurar ta’ preċiżjoni u integrità tad-data.
Assistenza fil-koordinazzjoni tal-ġbir ta’ rapporti, prospetti jew dokumenti oħra li minn żmien għal żmien ikunu meħtieġa biex jissodisfaw ir-rekwiżiti għal rappurtar lill-management.
Li jagħti pariri lit-Tim Eżekuttiv dwar dak li jaqa' taħt ir-responsabbiltajiet tal-pożizzjoni.
Li tinżamm database b’rekords preċiżi fir-rigward ta’ kuntratt għal servizzi u akkwist, u li tiġi stabbilita sistema ta ’notifika li tagħti pariri lid-Direttur responsabbli fir-rigward tal-iskadenza tal-kuntratti.
T/jwieġeb għal mistoqsijiet relatati ma’ pagamenti jew kwistjonijiet finanzjarji oħra.
Biex t/jassisti fil-kumpilazzjoni tar-risposti tal-mistoqsijiet Parlamentari meta mitlub.
Li jinkitbu rapporti kif meħtieġ.
Tinżamm il-kunfidenzjalità billi jiġi żgurat li d-data finanzjarja kollha tiġi ttrattata b’mod sensittiv u bl-akbar kunfidenzjalità.
Il-qadi ta' dmirijiet oħra li minn żmien għal żmien jistgħu jkunu meħtieġa.