Vacancy: Site Manager - Events (Closed)

Jobsplus Permit Number: 427/2020

Entity: Festivals Malta

Position: Site Manager - Events

Position Required: 2 (two)

Employment Type: Full Time - Indefinite Contract

Basic Salary: €24,894

Qualifications and Experience Required:

• Candidates must in possession of a recognized Master’s qualification at MQF Level 7 (subject to a minimum of 60ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2008) in Business administration, logistics or Events Management, plus one (1) year relevant work experience.

OR

• Candidates must be in possession of a recognized Bachelor’s qualification at MQF Level 6 (subject to a minimum of 180 ECTS/ECVET credits, or equivalent, with regard to programmes commencing as from October 2008) in Business administration, logistics or Events Management, plus three (3) years relevant work experience.

OR

• Minimum 6 years’ experience in management and production of major events, including experience on all areas of event planning, delivery and operational support following time plans. Equivalent of six years’ experience in dealing with procurement and preparation of contracts as per riders. Experience in site planning, permits, preparation of event/artists schedules, stage management, coordination of travel and accommodation, transport schedules, artists hospitality. Experience in liaising with stakeholders, relevant government and civil service structures, for permits.

Job description:

1. Assist all areas of festival/event planning, delivery, and operational support

2. Manage assigned tasks at the request of the festival managers, CEO, or anyone from the Executive Team

3. Liaise with and assist marketing and PR team with setting up and other logistical matters

4. Liaise with technical team on matters related to logistics and venue set up

5. Planning and managing logistics related to the festivals/events

6. Supervising and overseeing setting up and other logistical details at the festival/event venue/s

7. Reviewing progress on site and liaising with suppliers

8. Resolve any arising problems and complaints on the ground

9. Operate IT systems including the e-procurement portal (epps), used for management of calls for tenders and reporting of public procurement

10. Assisting in the detailed monitoring and enforcement of Public Procurement procedures and ensuring that all procurement documents are in line with the applicable procedural and technical requirements, whilst ensuring confidentiality of sensitive procurement information at all times and ensuring compliance in such proceedings

11. Sit on the evaluation committees when necessary

12. Attending during Tender Opening Sessions when requested and other pertinent assignments in order to ensure that all the stipulated regulations are adhered to

13. Work on own initiative and meet deadlines without supervision

14. General awareness of office procedures and government public procurement regulations

15. Ensure compliance with regulations, procurement and internal policies

16. Demonstrated ability to organise, plan and prioritise own work and work schedules as required

17. Demonstrated ability to observe and acquire new skills pertaining to project management practices

18. Ability to work in a team, adapt rapidly and respond to change in a fast-changing environment

19. Working during weekends and public holidays including evenings as per the agency’s exigencies

20. Any other ad hoc assignments as may be directed

kindly apply by sending a CV on hr.fm@festivals.mt by Friday, 04/09/2020.